Privacy Notice for Job Applicants

Counselling Hub Wales

Objective

This document aims to inform job applicants about the utilisation of personal data.

Scope

This notice applies to all external job applicants.

Principles

You are receiving this privacy notice as you are applying for a position with Counselling Hub Wales ("Counselling Hub Wales/we/us"). Whether you apply as an employee, worker, or contractor, we are committed to transparency in how we collect and use your data while fulfilling our data protection obligations.

Our adherence to data protection laws and principles ensures that your data is.

• Used lawfully, fairly, and transparently.

• Collected for specific, legitimate purposes and not used in incompatible ways.

• Relevant and limited to the purposes disclosed.

• Accurate and kept up-to-date.

• Retained only as long as necessary.

• Stored securely.

What information does the business collect about you?

During the recruitment process, we collect and process various types of information, including:

• Personal details such as your name, address, and contact information.

• Qualifications, skills, experience, and work history.

• Remuneration details.

• Information regarding disabilities, if any, for necessary adjustments.

• Interview details.

• Information that verifies your eligibility to work in the UK.

• Equal opportunities monitoring data, including ethnic origin, sexual orientation, health, and religion or belief.

How is information collected?

We collect information through application forms, CVs, identity documents, interviews, and assessments. Additionally, we may obtain data from third parties, like recruitment agencies or referees, but only after a job offer has been made.

Where is the information stored?

Data is stored in various locations, including central records, HR systems, and IT systems.

Why does the business process personal data?

We process data to contact you, assess your suitability for employment, comply with legal obligations, and manage the recruitment process. We may also process data for equal opportunity monitoring and future employment considerations.

If you fail to provide personal information

Failure to provide the necessary information may hinder the application process.

Who has access to your data?

Access to personal data is limited to those with a genuine business need. Third-party service providers adhere to our security measures and process data only as instructed.

How does the business protect your data?

We employ appropriate security measures to prevent unauthorised access, loss, or alteration of personal information. Procedures are in place to address data security breaches.

How long is data held?

If your application is unsuccessful, data is retained for 12 months post-recruitment. If successful, data is transferred to your personnel file, with retention periods covered in a separate notice.

Your rights

You have various rights as a data subject, including accessing, correcting, or deleting your data, objecting to processing, and requesting data transfer. Contact the admissions office to exercise these rights.

How to complain

Queries or concerns can be addressed to us. You also have the right to lodge a complaint with the Information Commissioner's Office.

How to contact us about this privacy notice

For questions or requests regarding this notice, contact our Data Compliance Manager, Donna Day or Hayley Gait at Counselling Hub Wales,  83a Talbot Road, Talbot Green, CF72 8AE or email hello@counsellinghubwales.co.uk.